Buyer Guide
Event Approvals in Saudi Arabia: Who Signs Off a Custom Inflatable Installation
Event approvals are layered: a municipal site permit through Balady, registration or licensing for larger events, and a General Entertainment Authority permit where there is an entertainment programme. Ask the organiser which approvals cover the supplier’s equipment. The supplier's contribution is the same everywhere: a scaled drawing with the inflated dimensions and footprint, the material specification, the blower's electrical details and the fixing or ballast method. Ask the organiser which authorities they are submitting to and what they need from the supplier, then brief production with that list before cutting starts.
By InflatCraft Product Team • Last updated
The layers
Event approvals are layered: a municipal site permit through Balady, registration or licensing for larger events, and a General Entertainment Authority permit where there is an entertainment programme. Ask the organiser which approvals cover the supplier’s equipment.
For a supplier this matters less as a legal map and more as a scheduling fact: several bodies may need the same drawing, and each has its own turnaround. One request for documentation late in production can cost more days than the production step it interrupts.
What is asked of the inflatable itself
A scaled drawing of the piece with inflated dimensions, footprint and clearances, so the site can be checked for walkways and exits. The material: Double-layer PVC for general construction, 0.5 / 0.6 / 0.7 mm PVC mesh where the structure carries load or spans further.
The air system as a specification rather than a word. The 650 W electric pump moves 1,600–2,000 L/min at 2.0 psi and suits smaller spheres, compact displays and short-duration indoor installations; the 1600 W electric pump moves 4,800–5,200 L/min at 4.5 psi for large-format structures, arches and continuously inflated outdoor displays. Both run on 110–240 V, 50–60 Hz.
How the piece is secured: ground fixing, ballast or frame, with anchor points on the drawing. Suspension points, if any, are built into the seams during production.
Season and timing
Riyadh Season runs from October into March, Founding Day falls on 22 February and Saudi National Day on 23 September, and retail and entertainment campaigns cluster around them. LEAP, the Kingdom’s technology event, fills the Riyadh Exhibition and Convention Centre in Malham and draws large stand builds.
That window is when venues, contractors and freight are all busiest, so the practical deadline is earlier than the arithmetic suggests. Working back from Saudi National Day on 23 September, that means approving artwork by early July for a complex piece shipped by sea, or by early August for air freight.
Language and labels
Arabic or English is normally workable for approval files, and drawings and labels can be prepared in either. Confirm with the organiser which one the authority files in.
What to send for a quote
Product type, target size, the venue and city, indoor or outdoor position, the event dates, print-ready artwork, quantity, and the organiser's document list if it exists yet. For a Riyadh Season activation, include the operating hours: a piece running twelve hours a day for four months is specified differently from a three-day stand piece.
Verified Specifications
Figures this guide is written against.
Material specifications
| Specification | Typical use | Notes |
|---|---|---|
| Double-layer PVC | General construction for custom advertising inflatables | The default build for most promotional structures. |
| 0.4 mm PVC | Large-format projects | Used on delivered large-format orders. |
| 0.5 / 0.6 / 0.7 mm PVC mesh | Engineered structures | Specified where the structure carries load, spans further, or faces sustained wind exposure. |
Air system specifications
| Pump | Airflow | Pressure | Suits |
|---|---|---|---|
| 650 W electric pump | 1,600–2,000 L/min | 2.0 psi | Smaller spheres, compact displays and short-duration indoor installations |
| 1600 W electric pump | 4,800–5,200 L/min | 4.5 psi | Large-format structures, arches and continuously inflated outdoor displays |
Both pumps cover 110–240 V at 50–60 Hz, so the same air system suits 110 V and 220–240 V markets. Confirm the plug type for the destination country.
Sourcing and Ordering Guides
More on quoting, terms and shipping.
Saudi Event Calendar and Ordering Timeline
Riyadh Season, Founding Day, National Day and the Riyadh show calendar, turned into artwork approval dates you can put in a project plan.
Importing Custom Inflatables into Switzerland
Switzerland sits outside the EU customs union, so a custom inflatable clears separately: who declares it, what 8.1% import VAT applies to, and how to time it.
Swiss Venue Requirements for Custom Inflatables
What Swiss venues and cantonal authorities ask for before a custom inflatable goes up: RF fire classes, who decides, and which language the file should be in.
Swiss Event Calendar and Ordering Timeline
Art Basel, the 1 August national day, OLMA and the Advent markets, turned into artwork approval dates you can put in a project plan.
Compare sizes, materials and air systems on the custom advertising inflatable product range page before sending an RFQ.
Relevant Product Pages
Compare specifications before submitting an RFQ.
Buyer FAQ
Additional specification questions.
Event approvals are layered: a municipal site permit through Balady, registration or licensing for larger events, and a General Entertainment Authority permit where there is an entertainment programme. Ask the organiser which approvals cover the supplier’s equipment.
A scaled drawing with inflated dimensions and footprint, the material specification, the blower's electrical details, and the fixing or ballast method.
Arabic or English. Confirm with the organiser which the authority files in.
Riyadh Season runs from October into March, Founding Day falls on 22 February and Saudi National Day on 23 September, and retail and entertainment campaigns cluster around them. LEAP, the Kingdom’s technology event, fills the Riyadh Exhibition and Convention Centre in Malham and draws large stand builds.
Working back from Saudi National Day on 23 September, that means approving artwork by early July for a complex piece shipped by sea, or by early August for air freight.
Yes. A piece running long hours for months is specified differently from a three-day stand piece: material, air system and maintenance all change. Send the operating hours with the brief.
Where to order
Order direct from the manufacturer.
Published by InflatCraft, operated by Tianjin Mufeng Trading Co., Ltd. in Tianjin, China. Product configuration, supply scope and supporting documents are confirmed for each project.
Request a quote
Send the brief and get a specification-based quotation.
MOQ and lead time
What sets the minimum order and where the time goes.
Sourcing from China
Brief, approval, Incoterms, freight and import, in order.
Verified specifications
Materials, air systems and lead time this site quotes against.
Export planning by country: